Program Management Administrator in Parsons, KS at Ducommun

Date Posted: 12/2/2019

Job Snapshot

Job Description

Program Management Administrator

Job Description

Job Summary & Essential Functions:  The following describes in general terms the purpose and scope of the position. The Program Management Administrator supports and as directed by the Program Management Department collects and enters all purchase orders (PO) and purchase order changes (POC), electronic data interchange (EDI) and also creates shipping documents. This position is responsible for entering customer orders, contracts, and producing shipping documents and also reviewing data, analysis of orders and quotes, as well as timely entry of order information, accurate create of item numbers and associated program data and classifications in accordance with corporate policy.  Accuracy and timely communication is critical for both internal and external communication.

Collect, separate, printout, evaluate, interpret, categorize, prioritize and enter all PO’s and POC’s in accordance with established PO/POC Review Process.
Separate incoming EDI’s; new changes and short flows.
Create customer sales orders and shipping documents in ERP system.
Administer customer changes in ERP system.
Clear understanding and ability to monitor all customer E-commerce PO/POC portals.
Monitor, maintain and track ERP system integrity to customer requirements.
Update and send out daily incoming and outgoing order summaries.
Communicate new requirements with Program Managers.
Complete comprehensive initial review of customer requirements in accordance with standing agreements and contracts.
Provide initial review of Export Compliancy adherence, including ITAR/EAR assessment.
Verify documents for Sarbanes-Oxley 404 compliance.
Identify, promote and communicate opportunities for continuous improvement.
Process and run reports as needed to support Program Management activities.
Set-up digital files (laser fiche, etc.) in accordance with procedure.
Performs other duties as assigned or required by the position.

Skills & Qualifications

Required Skills & Qualifications:  To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skills, qualifications, competencies, abilities and any physical demands if required.  Physical demands are representative of those that must be met by an employee to successfully perform the essential requirements of this job. 

Excellent organization skills and attention to detail are required. Performs repetitive tasks requiring a high degree of accuracy.
Must be pro-active and have a continuous improvement mind set by seeking efficiencies and process improvements through continuous improvement.
Ability to read and interpret documents such as purchase orders, safety rules, operating and maintenance instructions and procedure manuals.
Ability to compose routine reports and correspondence.
Ability to speak effectively before customers or employees of the organization.
Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions and decimals.
Ability to compute rate, ratio and percent and to draw and interpret bar graphs.
Ability to carry out instructions furnished in written, oral or diagram form.
Ability to interpret customer flow-down requirements.
Must be able to communicate effectively.

Required Experience/Education/Training/Certifications:  To perform this job successfully, an individual must possess the outlined experience level, education, training, minimum years of experience, product or industry knowledge plus any certifications in order to be considered. 
Minimum High School education with up to a two-year degree in Business and/or related courses or one to two-years related experience and/or training; or equivalent combination of education and experience.On-the-job training may be utilized.
Computer knowledge and skills, i.e. MS Word, MS Excel, and MS PowerPoint required and ERP/MRP Systems preferred.

Work Environment and Safety Equipment Required: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of the job. 
Good finger dexterity for computer data entry.
Specific vision abilities required include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus.
Regularly required to stand; walk; sit; use hands to finger, handle, or feel objects, tools, or controls.
The employee must occasionally lift and/or move up to 10 pounds.
Working conditions are:  area dependent on need as to where located.
Safety glasses (ANSI Z87 compliant) required in all manufacturing areas.
Hearing protection must be worn in designated areas.
Fully enclosed shoes, leather construction, must be worn in all manufacturing areas.

The company has reviewed this job description to ensure that essential functions and basic duties have been included. Other duties may be assigned. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills and abilities. Management reserves the right to add, modify, change or rescind the work assignments in accordance with business needs, and to make reasonable accommodations so that qualified employees can perform the essential function of the job.

3333 Main Street
Parsons, Kansas, 67357
United States


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