TEMP Administrative Assistant (QA) - 1st Shift in Coxsackie, NY at Ducommun

Date Posted: 9/19/2018

Job Snapshot

Job Description

TEMP Administrative Assistant (QA) - 1st Shift

Job Description


Job Summary & Essential Functions:  The following describes in general terms the purpose and scope of the position. 

Provides general administrative support and clerical assistance to various departments such as Finance, Quality, Supply Chain, Human Resources, Program Management, etc.  Position is comprised of general clerical duties, which will vary by department.  Examples of such duties include: 


•      Responsible for computer data entry into ERP system or other database management software.


•      General clerical duties which may include – data entry, scanning, organizing and maintaining file systems, answering the telephone, greeting visitors and sorting mail.


•      Composes and types routine correspondence, including e-mail and faxes, conducts research, and compiles and types statistical reports.


•      Makes copies of correspondence or other printed materials.


•      Maintains a professional demeanor to enhance the company's image with customers and suppliers.


•      Shop floor observations as required.


•      Self-motivated to meet the needs of the team.


•      Attends and participates in departmental meetings as requested.


•      Responsible for the proper handling and management of hazardous waste generated in their work area.


•      Must be willing and able to work overtime as necessary.


•      Acceptable attendance is an essential function of the position.


•      Performs other duties as assigned or required by the position.

Skills & Qualifications


Required Skills & Qualifications:  To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skills, qualifications, competencies, abilities and any physical demands if required.  Physical demands are representative of those that must be met by an employee to successfully perform the essential requirements of this job. 


•      Must be able to type and operate office equipment such as copiers, printers, scanners, adding machines etc.


•      Excellent computer knowledge and skills, including MS Word and Excel required; ERP exposure helpful.


•      Ability to work independently and possess a good memory for detail.


•      Ability to effectively manage time for competing priorities is a must.


•      Strong analytical and excellent verbal and written communication skills, demonstrating the ability to communicate courteously and professionally across all organizational levels.


•      Conscientious, organized and meticulous - records must be accurate and maintained.


•      Able to read and understand internal procedures and policies.


•      Understands and follows through on both verbal and written instructions.


•      Team oriented with a continuous improvement outlook.


•      Ability to write routine reports and correspondence.


•      Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.


•      Must have good finger dexterity for computer data entry.


•      Specific vision abilities required include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus.


•      Regularly required to stand; walk; sit; use hands to finger, handle, or feel objects, tools, or controls.


•      Must be able to communicate effectively.


•      Annual baseline hearing test required.


•      The employee must occasionally lift and/or move up to 20 pounds. 

Required Experience/Education/Training/Certifications:  To perform this job successfully, an individual must possess the outlined experience level, education, training, minimum years of experience, product or industry knowledge plus any certifications in order to be considered. 


•      Two-year degree in Business/Secretarial courses or 1-2 years’ related experience and/or training, or equivalent combination of education and experience preferred.


•      Must be able to type and operate office equipment such as copiers, printers, scanners, adding machines etc.


•      Excellent computer knowledge and skills, including MS Word and Excel required; ERP exposure helpful.


•      Previous experience in an administrative support environment strongly preferred.


•      Valid Driver License


171 Stacey Road
Coxsackie, New York, 12051
United States

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