Program Management Administrator - Temp in Tulsa, OK at Ducommun

Date Posted: 10/22/2019

Job Snapshot

Job Description

Program Management Administrator - Temp

Job Description

The Program Management Administrator supports and as directed by the Program Management Department collects and enters all purchase orders (PO) and purchase order changes (POC) and electronic data interchange (EDI). This position is the gate keeper for customer orders and contracts, requiring a review of financial data, analysis of orders and quotes, as well as timely entry of order information, accurate create of item numbers and associated program data and classifications in accordance with corporate policy. Accuracy and timely communication is critical for both internal and external communication.  Additional responsibilities include:

• Collect, separate, printout, evaluate, interpret, categorize, prioritize and enter all PO’s and POC’s in accordance with established PO/POC Review Process.
• Separate incoming EDI’s; new changes and short flows.
• Create customer sales orders in ERP system.
• Administer customer changes in ERP system.
• Clear understanding and ability to monitor all customer E-commerce PO/POC portals.
• Monitor, maintain and track ERP system integrity to customer requirements.
• Update and send out daily incoming order summaries.
• Communicate new requirements with Program Managers.
• Complete comprehensive initial review of customer requirements in accordance with standing agreements and contracts.
• Provide initial review of Export Compliancy adherence, including ITAR/EAR assessment.
• Verify documents for Sarbanes-Oxley 404 compliance.
• Identify, promote and communicate opportunities for continuous improvement.
• Process and run reports as needed to support Program Management activities.
• Set-up digital files (laser fiche, etc.) in accordance with procedure.
• Performs other duties as assigned or required by the position.

Skills & Qualifications

Required Experience/Education/Training/Certifications:
• Minimum High School education with up to a two-year degree in Business and/or related courses or one to two-years related experience and/or training; or equivalent combination of education and experience. On-the-job training may be utilized.
• Computer knowledge and skills, i.e. MS Word, MS Excel, and MS PowerPoint required and ERP/MRP Systems preferred.

Required Skills & Qualifications:
• Excellent organization skills and attention to detail are required. Performs repetitive tasks requiring a high degree of accuracy.
• Must be pro-active and have a continuous improvement mind set by seeking efficiencies and process improvements through continuous improvement.
• Ability to read and interpret documents such as purchase orders, safety rules, operating and maintenance instructions and procedure manuals.
• Ability to compose routine reports and correspondence.
• Ability to speak effectively before customers or employees of the organization.
• Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions and decimals.
• Ability to compute rate, ratio and percent and to draw and interpret bar graphs.
• Ability to carry out instructions furnished in written, oral or diagram form.
• Ability to interpret customer flow-down requirements.
• Must be able to communicate effectively.

11616 East 51st Street
Tulsa, Oklahoma, 74146
United States


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